Administrative Assistant I - Public Services, EMS & Fire

Kilgore, TX
Full Time
Fire Academy/ EMS
Entry Level

Position summary:
The purpose of this position is to provide extensive secretarial skills for the performance of duties of a complex nature requiring frequent use of discretion and independent judgment. The Administrative Assistant is responsible for serving in an overall secretarial capacity to the Associate Dean of Public Safety.

Position responsibilities:

  • Creates and maintains course and student records that fulfill both Kilgore College (KC) and create and build EMS course as needed in KC student registration platforms. Supports duties as required for Commission on Fire Protection class entry, registration and record guidelines. These records are kept for Fire Instructors and students, TCFP Fire Instructor certification is required for all Fire Academy Instructors. Required to keep up with EMT instructor license requirements and records
  • This position will also be cross-trained for clerical support within the same department and assist the Assistant Director of the Fire Academy
  • Instructor to student liaison for face-to-face Fire Academy and in person EMT and prospective students.
  • Works in a team role with the EMS department for student records and associated enrollment needs.
  • Maintain appropriate supplies levels and equipment for office use as needed. Maintain appropriate supplies levels and equipment for office use
  • Works with staff on uniform ordering and issuance of class uniforms
  • Works in Jazz HR platform for Fire/EMS instructor applicant processing
  • Enters procurement request and payment of supplies and services
  • Entering work orders for class room building needs
  • Entering IT Incidents
Minimum Position Requirements:
  • Applicants must possess a minimum of three years of successful work experience in an office environment
  • An Associate degree in office administration or related job experiences is preferred
  • Advanced computer skills are essential
  • Must have good typing, spelling and communication skills and be able to file and keep accurate records
  • Extensive scheduling for classes and Instructor coverage schedules
  • Budget requisitions and purchase order duties on a continual basis
  • Hiring manager responsibilities task
  • Experience with using J1 required or preferred, grade entries for Fire and EMT students on a continual basis
Supervisory Responsibilities:
  • 0 Full-Time Direct Reports    0 Part-Time Direct Reports
Physical Demands and Work Environment:
  • Work is normally performed in a typical interior/office work environment
  • No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 30 pounds
  • No or very limited exposure to physical risk
  • Outdoor graduation participation and assistance in varied weather conditions
Safety:
  • Provide resources for safe operation of units. Create and support workplace safety.

Benefits and Perks

  • 36-hour work week for a healthy work life balance as well generous paid leave time.
  • Health, life, and income protection insurance are provided.
  • An excellent retirement program through the Teacher Retirement System
  • Full Time employees have free use of the college’s recreational/fitness facilities.
  • Full Time employees are eligible for the Public Student Loan Forgiveness (PLSF) after 10 years of service.
  • Tuition scholarships are for the employee and dependent children. 
  • Compensation for this 12-month position is $30,914.

Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at http://www.ssa.gov/gpo-wep.

All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas.

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.

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Employee Rights and Responsibilities Under the Family and Medical Leave Act

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