Position summary:

The HR Specialist supports key HR functions with a focus on data integrity, compliance, process improvement,
and providing subject matter expertise on employment. This role provides expert-level support across the
employee lifecycle and serves as a resource for staff, applicants, and leadership.


Position responsibilities:

• Maintain accurate employee records in the college’s ERP system; ensure data integrity and support system reporting needs.
• Serve as the subject matter expert for employment processes, including I-9 compliance, required documentation, and adherence to applicable employment laws; train hiring managers on hiring procedures and requirements.
• Manage job postings and applicant tracking; advise departments on position postings, hiring processes, and required documentation.
• Coordinate and process employment actions, including new hires, status changes, and terminations.
• Oversee onboarding and offboarding processes, including conducting new employee orientations and supporting employees through transitions.
• Assist with the preparation of monthly, quarterly and annual reports including but not limited to CBM, Veteran Reporting, IPEDS, etc.
• Manage and provide guidance and oversight for the volunteer program, including policy enforcement, background checks, and annual audits of participation.
• Maintain HR files in accordance with institutional retention guidelines (paper and electronic).
• Assist in preparation of contracts, Paid Professional Assignment (PPA), and compensation letters.
• Manage HR Help Desk requests including service records, verification of employment, employee questions, resolution of employee issues, and applicant questions.
• Assist with hiring and training the HR work-study employee.
• Coordinate Employee Service Awards and support employee engagement efforts.
• Serve on committees, Hospitality Committee participation is required
• Regular scheduled attendance on a Full-Time Basis. Excess hours may be required during peak periods
• Other duties, as assigned

Minimum Position Requirements:

• High School Diploma required; Associate’s degree preferred. One year of proven work-related experience in Human Resources or a similar business office environment.
• Must have a proven history of reliability, accuracy and willingness to work as requested to ensure timely and accurate data entry and file maintenance.
• Advanced and efficient knowledge and skills of computer applications including Microsoft suite, Adobe, typing and data entry.
• Must be able to work in a typical office environment.
• Must be able to handle high workload and meet deadlines in a professional office
• Must be organized, confidential, timely, tactful, detail-oriented, and even tempered.
• Must have strong communication skills.

• 0 Full-Time Direct Reports    0 Part-Time Direct Reports

• Work is normally performed in a typical interior/office and classroom environment.
• No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 15 pounds.
• No or very limited exposure to physical risk.

Benefits and Perks

• 36-hour work week for a healthy work life balance as well generous paid leave time.
• Health, life, and income protection insurance are provided.
• An excellent retirement program through the Teacher Retirement System
• Full Time employees have free use of the college’s recreational/fitness facilities.
• Full Time employees are eligible for the Public Student Loan Forgiveness (PLSF) after 10 years of service.
• Tuition scholarships are for the employee and dependents. 
• Compensation for this 12-month position is $38,208.

Kilgore College does not participate in the federal Social Security program. 

All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas.

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.

Know Your Rights Employment Notice

Employee Rights and Responsibilities Under the Family and Medical Leave Act

All positions are considered security-sensitive and subject to a background check pre-employment.