Liaison - Scholarships, KC Foundation

Kilgore, TX
Full Time
Entry Level

Position summary:

Institutional Advancement (IA) operates to support student success, build and maintain donor engagement at any level, and efficiently deploy its resources to raise dollars. IA personnel maintain the highest level of transparency and are always available to donors, friends, students, faculty, and Kilgore College staff. In addition to adhering to the Mission of IA, the Scholarship Liaison is also responsible for creating frictionless interactions for donors and creating a life-long relationship with all graduates, students, and friends of the College. The Institutional Advancement Office includes the Executive Director of the Foundation and Community Relations, the Professional Support Assistant/Accounting, Scholarship Liaison, Grant Writer, and the Alumni Liaison. This position enhances the Institutional
Advancement Office's effectiveness by building a strong scholarship program and performing responsible and specialized clerical assistance and administrative support under limited supervision.

Position responsibilities:

  • Manages all KC endowed, and annual scholarships
  • Solicits current scholarship donors to increase the endowment and seeks to create new scholarship opportunities per IA goals. Markets new scholarship dollars as per donor comfort
  • Provides donors annual status letter and communicates with donors regarding other needs of the College. Provides and manages a comprehensive list of scholarship awards, amounts available, and criteria for award to the KC
  • Scholarship Committee and/or applicable department area if endowed dollars may be used for student support other than through a scholarship award
  • Manage the Scholarship Management System (SMS)
  • Is a member of the KC Scholarship Committee
  • Works with Financial Aid personnel to ensure prompt distribution and content review of student thank you notes to donors
  • Plans and holds Dual Credit Scholarship Breakfast
  • Plans and holds two annual scholarship luncheons/events to honor donors
  • Maintains good record-keeping/database of donors
  • Provides administrative and clerical support for Institutional Advancement Office, including conducting research and compiling information and preparing presentation manuals, reports, graphs, charts, and publications; responsible for drafting, and/or processing routing, and special correspondence
  • Gathers information as needed, appropriately posts meeting notices, and prepares meeting packets
  • Responds to requests or questions in person or on the telephone and refers calls to appropriate personnel
  • Must be discreet with confidential Kilgore College and donor information
  • Works on various fundraisers, events, ribbon cuttings, groundbreakings etc. as needed
  • All other duties as assigned
Minimum Position Requirements:
  • Earned bachelor’s degree, or three to five years related experience, or equivalent combination of education and experience
  • Team player with energy and enthusiasm
  • Detailed-oriented with excellent time-management skills. Proficient in Microsoft Office applications/record-keeping software
  • Applicants must have excellent interpersonal and communication skills. Multi-tasking is imperative, and extensive computer skills and technology are a must
Supervisory Responsibilities:
  • 0 Full-Time Direct Reports    0 Part-Time Direct Reports
Physical Demands and Work Environment:
  • Work is normally performed in a typical interior/office and classroom environment.
  • No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 15 pounds.
  • No or very limited exposure to physical risk.
Safety:
  • Provide resources for safe operation of units. Create and support workplace safety.
Benefits and Perks:
  • 36-hour work week for a healthy work life balance as well generous paid leave time.
  • Health, life, and income protection insurance are provided.
  • An excellent retirement program through the Teacher Retirement System.
  • Full Time employees have free use of the college’s recreational/fitness facilities.
  • Full Time employees are eligible for the Public Student Loan Forgiveness (PLSF) after 10 years of service.
  • Tuition scholarships are for the employee and dependents. 
  • Compensation for this 12-month position is $45,660

Kilgore College does not participate in the federal Social Security program. 

All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas.

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.

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