Administrative Assistant I - Health Sciences

Kilgore, TX - Full Time

Position summary:
The purpose of this position is to provide extensive secretarial skills for the performance of duties of a complex nature requiring frequent use of discretion and independent judgment. The professional support assistant is responsible for serving in an overall secretarial capacity to the Health Sciences division.

Position responsibilities:

  • Creating and maintaining a professional office environment with regular attendance of a full-time work day.  Limited overtime hours may be required as necessary.
  • Supporting the division by performing related office duties such as answering the phone, sorting and distributing mail, greeting and screening visitors and student.
  • Maintaining office files, records and information such as personnel files, budget records, instructional rosters and office hour logs, etc.
  • Participating in the planning, evaluation, and improvement of office procedures.
  • Communicating regularly, effectively, courteously and professionally with faculty, staff, students, and visitors in person, on the telephone, and via e-mail.
  • Taking and preparing minutes for various committees and meetings.
  • Preparing various reports, materials, and other projects as requested.
  • Maintaining and purchasing office supplies.
  • Assisting with registration activities such as registration input and schedule changes.
  • Assisting departments and clubs within the division with special events/projects.
  • Other related duties as assigned.
Minimum Position Requirements:
  • Minimum of a one-year certificate in office professions, business, accounting or a related field and three years full time office experience. 
  • Related professional experience will be considered in lieu of formal education.  Must possess excellent written and verbal communication skills.
  • Have outstanding computer skills to include proficiency in word processing, spreadsheet, PowerPoint, Adobe Acrobat, and database applications
  • Able to interpret and apply administrative policies and procedures. 
  • Well organized and thorough. 
  • Able to work well with little supervision and relate well to a diverse student and faculty population.
Supervisory Responsibilities:
  • 0 Full-Time Direct Reports    0 Part-Time Direct Reports
Physical Demands and Work Environment:
  • Work is normally performed in a typical interior/office work environment.
  • No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 15 pounds.
  • No or very limited exposure to physical risk.

Position responsibilities:
  • Provide resources for safe operation of units. Create and support workplace safety.
     

Benefits and Perks

  • 36-hour work week for a healthy work life balance as well generous paid leave time.
  • Health, life, and income protection insurance are provided.
  • An excellent retirement program through the Teacher Retirement System.
  • Full Time employees have free use of the college’s recreational/fitness facilities.
  • Tuition scholarships are for the employee and dependent children. 
  • Compensation for this 12-month position is $30,160

Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at http://www.ssa.gov/gpo-wep.

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 6,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College is an equal opportunity and affirmative action institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.

Know Your Rights Employment Notice

Employee Rights and Responsibilities Under the Family and Medical Leave Act

All positions are located in Kilgore, TX. No fully remote positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus.

All positions are considered security-sensitive and subject to a background check pre-employment.

Apply: Administrative Assistant I - Health Sciences
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